It is a conventional fact that customers are the most important asset for a company or a business. This is mainly because customers are the key decider for the future of a business. While many smaller business organizations do not make customer relationships a top priority, many larger businesses will do so. Therefore, it is important to communicate with customers to improve customer relationships. Here are ways to improve communication with customers in Malaysia.
Ways to improve communication with customers in Malaysia
Offer Opportunities to Provide Feedback
An unhappy customer will tell anyone who will listen about why they have dissatisfaction. In the age of Facebook and Twitter, these two outlets alone provide your customers with an audience that can easily reach thousands of people. Give your customer a way to tell you directly why they are dissatisfied. Help your customer feel empowered. And don’t neglect the opportunity to monitor and discuss negative calls with your agents, looking for positive changes that can promote future customer satisfaction.
Hire for Empathy
Empathy is not a skill that you can teach others. You either have it or you don’t. An empathetic representative will listen to a customer’s concerns and authentically express that they, too, are concerned about the issue. If a customer feels the agent they are speaking with understands and identifies with their concern, they are often more likely to have satisfaction with the solution. Allow your agents time to be empathetic and to listen and assess the customer’s needs. Scripts and metrics that measure performance based on how quickly a call is resolved can be counter-productive.
Encourage Effective Listening Skills
When an agent actively listens to a customer, the customer feels confident their concerns are being addressed. Fostering trust and confidence encourages the caller to be more forthcoming with information that can help identify and resolve the issue more effectively. Active listening means fewer misunderstandings and gaps in communication, which usually translates to first contact resolution. Again, focusing less on handle time and more on resolution requires you to give agents more freedom. Allow your agents time to listen to, and ask questions that help them better understand the customer’s needs. This is imperative to promoting overall customer satisfaction. Include listening skill metrics in agent coaching sessions and help them develop this critical skill.
These are just a few ways to improve communication between your front line agents and customers. Enacting any or all of these tips can promote higher customer satisfaction, increased retention rates, and more loyal customers. How has your contact centre improved communication with customers? Share your tips and stories in the comments.
Offer Multiple Options for Service
The days of telephone customer service aren’t ending. Reaching an agent by phone is still the easiest and most widely used method of communication. However, in the age of social media, many companies are installing live chat, email, and video chat formats for contacting customer care centres. It is important to offer cross-platform methods of communication now that social media, peer reviews, and blogs drive customer opinion. Hiring agents who are proficient in both verbal and written communication is paramount to success.
Use Positive Language
Words are powerful. A few simple words can mean the difference between a customer who has satisfied with your service and a customer who feels unsatisfied. Take, for example, the difference between these two statements, posing after the customer has asked about the availability of an item that is currently unavailable. “That product is unavailable at this time and cannot be shipped to you, but it will be available next month” and the following statement: “That product is currently unavailable, but I can go ahead and place the order to ensure it is shipped next month as soon as it arrives in our warehouse.”. While the first statement isn’t untruthful, nor is it negative, the second statement’s tone conveys care for the customer. Instead of focusing on what you cannot do, focus on what you can do.
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